Importance of Communication in Business

Correspondence is truly the one, most imperative part of any connection. May that be an individual one or an expert one. In this article however, we might worry upon the business world. Correspondence is a wide term to utilize, wouldn’t you say? What does correspondence involve in a business situation and what is the significance of correspondence in a business association? These, and some more issues of a similar nature will be talked about and handled in the accompanying article. On the off chance that you’ve been interested about the need and significance of business correspondence, then perusing the accompanying article will offer assistance.

Convey Messages
Simply put, communication allows a process to take place. The sender sends a message through a medium. The receiver receives it, processes it and then gives a feedback, which completes the communication process. Without this process, no two people could ever communicate effectively. There would be no information dispatched and hence no work done.

Clarity of Ideas
When one communicates with another in a business scenario, it is important to understand that the message has to be conveyed in such a way that there is complete clarity in what is being said. The message should be so clear that all doubts and vague and unclear thoughts will be dispelled. The communication process also allows for the person who has received the message to give a feedback and therefore the communication format achieves a 360 degree solution.

Get Work Done
It is only by adapting the varied communication processes like speech, body language, gestures, and other feedback mediums that any work can be expected to get done. An instruction, for example, that is given by a boss to his subordinate needs to be carried through till the final stage of execution. If the process of communication and feedback is missing, an end result is never possible.

Avoid Misunderstandings
When two people work together, there is bound to be miscommunication at times, which can lead to misunderstandings and other problems in the workplace. Which naturally affects the work adversely and the business suffers. Communication offers a platform whereby all the misunderstandings can get cleared and one can hope for solutions. This is crucial if there has to be a success made of the plan.

Increase Productivity and Efficiency
When there is a proper communication process taking place then the productivity and efficiency of the employees increases. This is because the right information is dispelled and the correct action executed. Therefore, there is no, or very less scope for mistakes to happen.

Employee Job Satisfaction
When there is scope for open communication at the work place. There is a clear path provided, whereby the seniors and subordinates can talk and solve workplace conflicts amongst themselves. If a surety is provided by the employers that open workplace communication will be given scope and it will be accepted in a healthy manner, then the problems and conflicts that a company faces will be dispelled and the productivity will increase, thereby increasing the profits as well. Along with that, the employees will have a scope for improvement in their work and duties. Every time they make a mistake or are unable to carry forth their duties effectively and they get a feedback and ways of improvement from their employers, they will begin to understand the pulse of the job and get better at it.

If you look at an overall picture of the business worlds then you will realize the importance of communication in business―no matter how big or small. The success and failure of any business truly depends on the modes of effective communication employed. If you have a business, you know what you need to do now.

Communication Barriers in Business

Defeating the correspondence boundaries in business correspondence is of prime significance to ensure smooth working of the association. In this article, we should familiarize ourselves with the distinctive correspondence issues in business. Along these lines, keep perusing to know more…

Effective business communication or workplace communication is a necessity in this competitive corporate world. A good dialog among the employees can alone make sure the success of quick and proper learning process. With good communication, team members will be able to take right decisions in favor of the company and increase its profitability considerably. However, knowledge of the communication barriers in business is a must for human resource professionals so that they can invent advanced techniques to deal with this issue. Given below are some of the commonly observed communication problems in business.

Difference in Way of Thinking
The process of communication is not just speaking by understanding what the other person exactly means. This process is not complete unless the opposite person comes to know the exact meaning of the terminologies used by the speaker. Sometimes, way of thinking of two people working in the same organization can be entirely different. This difference in perception of things can cause delays or problems in the communication process.

Lack of Interest
Lack of interest on the part of the listener can also be one of the serious barriers in communication. The process of business communication can be complete only if the listener is as enthusiastic in the conversation as the speaker. Lack of interest will result in not understanding concepts and this will cause further problems while working actually. However good the speaker is, he will not be able to help at all if the listener is just not interested in listening to him carefully.

Less Grasping Power
The communication differences in business can also exist because of less grasping power of the listener. If the listener does not have good listening skills and basic knowledge on the subject of discussion, then completing the communication process becomes extremely difficult and time-consuming. So, increasing the grasping power by extensive research on the concerned topics can be a solution for overcoming communication barriers like this.

Improper Way of Speaking or Explaining
Improper way of speaking or explaining on the part of the speaker can be one of the barriers to communication. Some speakers have the ability of taking things for granted and they assume very early that the listener knows a lot on the subject. Some speakers are impatient and restless and they get frustrated immediately when the other person fails to understand things fast. Wrong attitude of the speaker is one of the communication barriers in different types of organizational settings. Arrogant behavior of the speaker can be really frustrating for the listeners.

Language Problems
Lack of knowledge of language can also be one of the biggest communication barriers in the workplace. This can happen mostly in the multi-national companies where people of different countries, nationalities and different mother tongue work together. Lack of knowledge of a particular language can surely be a deterrent, however, effective management by the senior managers can help to deal with this problem.

Cultural Barriers
Cultural barriers which can be there when people belonging to different cultures work together can be one of the communication barriers. At times, people may find it difficult or feel hesitant to communicate freely with people belonging to other cultures and castes. Having cultural diversity in the workplace can help greatly in dealing with this kind of problems. HR managers should take lead and come up with creative solutions for such complex issues.

It is essential that all employees understand the importance of communication in the workplace to make this entire process very easy. All problems in the workplace can be solved by effective and systematic communication.

Tips to Run a Board Meeting

unduhan-13Whether you are a CEO of an organization, a chief or a board part, it is your obligation to ensure that all executive gatherings that you go to or manage are profitable. The more effective a meeting, more will be the issues that will be explained rapidly, which thusly would demonstrate helpful for the development of the organization. So look down and observe these recommendations and join them in your association for the meeting’s prosperity.

Plan the Agenda in Advance
To ensure that no time gets wasted and none of the important issues to be discussed is overlooked, plan the agenda of the meeting in advance. All the people who are attending the meeting should be made aware of this agenda prior to the meeting through an e-mail or circular. Seeking their opinion regarding the issues to be discussed will further help to formulate the agenda of the meeting.

Get the Materials and Equipment Ready
If there is some written material to be handed over to the board members, it should be ready in advance. Similarly any documents which a person feels that he will be referring to, should be right there in the front. Nothing is more distracting than an executive fumbling with papers when an important issue is being discussed. Keep all the necessary business reports ready beforehand. The same goes for any equipment such as audio visuals or phones for teleconferencing to be used in the meeting. It should be ensured that equipment are in proper working condition.

Prepare for the Meeting
To run a great board meeting, the onus lies on all the board members. The board members should have read the agenda and materials provided to them prior to the meeting. If they are responsible for any task or work being discussed at the meeting, they should ensure that they are prepared to answer all questions pertaining to it.

Read the Minutes of the Meeting
At the onset of the meeting, minutes of the previous meeting should be read. All agendas, issues, recommendations that were suggested and agreed upon in the previous meeting should be brought forth. If certain board members were assigned particular tasks to look into, they should be asked to present their progress. Reading minutes serves as a reminder for what the board members discussed in the previous meeting, and thus helps in running a successful open board meeting by paving the way for the things to be discussed in the current meeting.

Stick to the Agenda
During the meeting it should be ensured that whatever agenda is planned, it is adhered to completely. No time should be wasted in casually chatting or discussing irrelevant issues. Again, if it’s just a one or two-hour meeting, only tea should be served. There is no point in wasting time by offering snacks or other refreshments.

Two Sets of Meeting
Another effective tip is to have two sets of meeting. One in which the CEO and directors, minus the executives are present and the other one in which only directors are present. During the former, the directors can discuss issues like how efficiently the company is being run, how the various executives are faring, what kind of additional profits that can be expected in the coming year, etc.

During this meeting, the CEO is held responsible and hence is answerable for whatever is happening in the company. He is the leader of his company so whether the various departments such as sales, research, finance are doing their job properly or not, it all falls under his wings. In the meeting amongst directors, the directors can discuss graver things like whether to sell the company or not, etc.

The board members, the CEO, the executives, the directors and all other attendees should come prepared so as to make the meeting productive. Also, everybody should keep an open mind with regards to the outcome of the meeting. Any heated discussion or difference of opinion, should be taken in the right spirit. The business communication during the meeting should be precise, to the point, direct and absolutely professional.

Business Communication in Modern World

Business correspondence includes planning different assignments between the different levels in an organization, and it additionally includes every one of the collaborations that the organization makes with the outside world. Corporate achievement is incomprehensible without viable method for business correspondence.

With the advent of technology to previously unimaginable heights, the importance of workplace and business communication has become even more profound. Gone are the days when businessmen would reach their office and find stacks of letters and notices lying on their desk. This is the digital era, and the presence of BlackBerry’s and other mail exchange devices means that these same businessmen are never out of the loop, at any point of the day now.

Communication is a pretty generic term and it takes up different meanings in different scenarios. When we speak of business communication we literally mean the channels of exchange of thoughts and opinions and orders that exist within a business organization, and also the channels that pass from one organization to another. The two communicating parties can be partners or one of them can be a vendor of the other one. And in today’s highly globalized marketplace, these are relationships that are not uncommon by any means.

Latest Communication Technology

As already mentioned, the digital era has brought with it many new facets and means for the purpose of business communication. ‘Snail Mail’ is no longer an option for the parties involved, and today one can reach a colleague or a superior instantly with the touch of a button. BlackBerry smartphones are what started this trend on a big scale, and these gave businessmen the opportunity to check their emails at any time, speak on the phone and text each other at any time, and also make video calls at any time. The Apple iPhone soon found its way into corporate hands, and this eventually led to the introduction of Android based phones as well.

The latest entrant in the field is the Apple iPad and other competing tablets, and these perform all the aforementioned tasks with ease. It is very important for business organizations to embrace the latest technology for communication purposes. Doing so not only showcases an attitude that is open to new innovations, but it also adds an air of professionalism and technological superiority about the company itself.

The Importance of Business Communication

Business communication consists of two aspects, internal and external communications. Internal communications take place when people within the same company communicate and interact with each other. Large workforces in the biggest companies make this an essential aspect of running any business, and this involves the passing of orders, the reporting of results, the reporting of complaints, the discussion of new ideas, the examination of client needs, the determining of marketing strategies, the production of the goods and the motivating of employees. All of these aspects are crucial for the smooth running of a business, and embracing new technology in the modern world for these purposes will be nothing but helpful.

The other form of communication that is necessary is external communication, and this involves interacting with vendors, clients, customers, press representatives and legal representatives. All of these channels require great tact and showmanship, and no company can survive without following the proper lines of communication. The needs of the clients need to be understood, the progress needs to be regularly conveyed to them, the procurement of raw materials needs to be carried out, the synergy and partnership with other companies needs to be nurtured, and the customers need to be targeted properly. All of these tasks require a concentrated effort from all departments of the organization, and this can only be achieved through proper means.

The importance of business communication in modern-day scenarios must not be underestimated by any means, since this is the life blood of any company. Embracing new technology for this purpose is also essential, and all successful companies know this.